Inspiration and news
Use the summer to conduct a team SWOT analyis!
In management consultancy, SWOT analyses are the steppig stone to develop a shared vision of the future. A structured look at internal strengths and weaknesses, as well as external opportuni-ties and threats allows to derive next action steps. However, this analytical tool – developed in the 1950s and well-proven ever since – can do far more than just strategy. Reinterpreted, it becomes a powerful team development tool that highlights potentials and uncovers areas with need for action. Reason enough to perhaps use the quieter summer months for a joint workshop or to re-flect on the team situation through bilateral discussions.
Analysis of individual strengths and weaknesses as a preparatory task
Team reflections start before the workshop itself with everyone creating a strengths and weak-nesses profile – on a flipchart, a PowerPoint slide or via an online survey. The following questions serve as a guide:
My Strengths: What are my current strengths? In which areas am I an expert? On which topics and with which skills do I regularly support others? What do I regularly receive positive feedback for?
My areas for development: In which situations or moments do I feel uncertain from time to time? Where do I have poten-tial for growth? Where do I perceive others to be more competent?
Further development of my role: What new expectations are emerging for my role? What additional skills may be required? What learning areas arise from this?
Mapping out team strengths and weaknesses
After a brief welcome and a check-in at the beginning of the workshop, everyone shares their strengths and weaknesses profiles and receives additional feedback from the team. This allows to compare self-perception and external perception. For larger teams of five or more people, it is recommended to send out the profiles in advance for reading to save time. In the workshop itself, one presents a colleague, adding comments where needed. Once all profiles have been present-ed, the team identifies and prioritises key strengths and vulnerabilities. Furthermore, one can as-sess whether knowledge and skill gaps can be closed with little effort through learning tandems, mentoring or deputy arrangements.
Once all profiles have been presented, the team identifies the key strengths and weaknesses and prioritizes them. The team can also assess whether gaps in knowledge and skills can be closed with minimal effort through learning tandems, mentoring, and cover assignments.
Reviewing stakeholder’s expectations
As a next step, one writes down current and emerging expectations which stakeholders have of the team, along with the associated tasks. By identifying relevant stakeholders and describing their expectations in small groups, a review of the team situation can be conducted using the fol-lowing guiding questions:
Review of the current situation: What of what is currently being done is still needed? What is needed less? What more?
Outlook on the future situation: What else is required and for what reason?
Where possible and helpful, concrete feedback and expectations can be gathered before the workshop so that assumptions can be replaced by actual feedback.
Realise opportunities, reduce risks as goal
By comparing the prioritised expectations with the described strengths and weaknesses of the team, both opportunities and risks can be identified:
Potential opportunities: Where is knowledge or where are skills available that are currently underutilised but could add value?
Blind spots: What is being done that is no longer required or desired?
Potential risks: Where is there a lack of knowledge and skills to respond to current or upcoming expectations?
Such a comparison quickly reveals need for action and joint measures can be derived to realise opportunities and reduce risks. The ultimate goal is to know the team's areas for development.
Assigning responsibilities for action within the team
To conclude, the completeness of the identified need for action is verified. After that, everyone selects – according to their strengths and weaknesses profile – the development topics that inter-est them most. The subsequent follow-up takes place bilaterally and can form part of daily leader-ship, or it happens through a subsequent follow-up session and a renewed review of the team situation.
Should I not just speak plainly for once?!
As an organisational developer and process consultant, empathetic neutrality, adjusting to a team’s pace and the ability to change one’s perspective are part of basic skill set: You keep your own opinion to yourself, you do not pull on the growing blades of grass and you step into the shoes of the other person to experience their problem as a challenge of your own. In theory, this makes a lot of sense, in practice as well and yet, there are moments when you think: if someone does not finally speak up, I am going to start screaming.
Don’t worry, be happy!
Who still remembers Bobby McFerrin’s catchy tune “Don’t Worry, Be Happy”, which was played nonstop on the radio, at least during my childhood and teenage years? In the meantime, happiness research has become an integral part of positive psychology, aiming to discover what it takes to live a happy life. Sonja Lyubomirsky’s research is particularly noteworthy in this regard: She interviewed identical twins who were separated at birth and later reunited, in order to determine the genetic influence on feelings of happiness. The resulting findings are fascinating.
I absolutely must find out which bakery my new team likes best so that I can bring the right croissants!
First impressions count – as a job applicant at an interview, just as much as when meeting the team for the first time as a new manager. The choice of croissants suddenly becomes the subject of intense consideration, so that any gluten intolerances or team-specific bakery preferences can be considered.
But: The first impression is just the beginning of Tuckman's team phases of forming, storming, norming and the desired performing. Large German companies such as Bosch and Daimler there-fore consciously invest time in the onboarding process for new managers. Transition workshops with the team and transition coaching with their own line managers are designed to ensure a smooth start in the new role, and the time investment pays off.
Goals and resolutions that are put into practice.
The start of a new year motivates us to think about what is really important to us and what we still want to achieve. The fact that the number of resignations rises from January onwards is an indication of the big decisions that can be made during the festive season. However, it is usually smaller plans that emerge. Surveys confirm that around 60% of Swiss people make New Year's resolutions on New Year's Eve. However, sticking to them and putting them into practice is often difficult once you're back to your everyday routine.
Grazie – Tak – Merci – Dank je – Spasibo – Danke – Gracias – Thank you
Moments of gratitude – throughout the year or especially at Thanksgiving in the USA or at the end of the year in Switzerland – are doing good things for us. What self-help books call “practising gratitude” is described as “counting your blessings” by the English. It refers to the attitude of focusing on what is there, on what is going well. This does not mean denying or ignoring the difficulties. But gratitude for the good things creates the energy and confidence to deal with life’s challenges, too. Research about resilience and happiness has investigated the effect of gratitude, with some exciting insights.
"I'm glad when things remain objective at work. When things get emotional, I always feel a little overwhelmed."
While enthusiasm for the job, commitment to the team and the company as well as contentment about success are desired or even demanded, anger, rage, sadness or helplessness remain unwelcome guests in a professional context. However, as Laloux describes in his book Reinventing Organisations, if you want employees who invest themselves in the company with their minds and hearts, the darker side of emotions cannot be cut away or suppressed. Everything is needed, and studies show that companies with a healthy conflict culture are more innovative and therefore more profitable.
"We want to build a feedback culture in our team!"
Teams and managers come to me with such requests and ask for feedback training: “We want to give each other regular feedback, learn from each other and evolve.” There is often a difference in understanding what feedback is, and when clarifying the request for support, I ask whether feedback is understood as an information on something that I may not yet be aware of (blind spot), or whether it is more about offering criticism with an included desire for behavioural change. Once the understanding of the term has been clarified, the focus of the ‘training’ quickly becomes clearer, and it is usually less about how to give feedback but about building motivation to do so.
"When do you need team development as a team?"
If one has never experienced team development and the associated added value of it, it can remain unclear when a team needs such a team-out. However, the experiences associated with team development are not always positive, as my own first experience many years ago shows: the external facilitator had not been informed about the team-internal conflicts, the day’s agenda was as a consequence chosen inappropriately, the tensions exploded an hour before the end of the day, and on the same evening the team leader resigned.
Maybe that is why it is important to me to repeatedly explain what good team development can be, as I hear too often from teams that a day ended in tears, that individuals felt exposed, or that team dynamics were even worse afterwards. Yet, with the right set-up and the appropriate methods, great things can be achieved.
"Whenever an ambulance drives past me, I know I have to be careful today!"
I remember this statement and the exercise that went as if it was yesterday. 2016 in Berlin on a gloomy Friday afternoon during my training as a change process facilitator. We were given the task of choosing a question that was currently on our minds. To then go outside. To completely clear our minds and connect with the world. “Flirt with the world, and the world will flirt with you!” was the invitation. I do not remember the question I chose, nor do I remember my attempts to flirt with the world. But the subsequent debriefing and the comment made by a fellow participant “When an ambulance passes me on the way to a workshop, I know that today I have to be careful” is still with me today.
"It should be possible to use a few questions to find out where a team's strengths lie and where the areas for development are!"
"It should be possible to use a few questions to find out where a team's strengths lie and where the areas for development are!" A participant in the ETH leadership seminar asked me this in a slightly demanding tone. I thought for a moment and replied: "There are various questionnaires and models for teams and team dynamics, but they each focus on one aspect of a team. As far as I know, there is no collection of questions that looks at a team as a whole. But something like that can be developed.".
Feeling a bit like Heidi Klum!
A little Heidi Klum feeling: an impressive CV and the skills required for the next step in your career. An assessment center as a stopover to achieve this goal. Me as a coach at my side, helping with the preparation and suddenly feeling a little bit like Heidi Klum sending her models onto the catwalk.
Can you kiss the frog prince?
Can you kiss the frog prince? This question stuck with me and I still differentiate between HR and organizational development based on this logic today. While HR development is about helping employees realize their potential and turning them into princesses, organizational development is about a system that cannot be kissed.
"Since I turned my vocation into my profession, working feels like leisure time!"
This feedback pleased me particularly, as I feel the same way since the change into my current role but also because the starting point for the coaching regarding a professional reorientation had not been the easiest: a position that had been achieved through a lot of effort and personal investment, with the prospect of a next career step. Further education in a field that did not immediately promise career change opportunities combined with the desire for more meaning and fulfilment at work.